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Service
Restaurant Bookkeeping
Clean books, a weekly rhythm, and reporting you can actually run the restaurant from.
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The Approach
Restaurant bookkeeping built on a weekly rhythm — not a monthly scramble.
We reconcile your POS and bank activity every week, track prime cost, and deliver a clean monthly close on a calendar built around your operation — on Toast, Square, Restaurant365, MarginEdge, or QuickBooks Online. Books current enough that you can actually run the restaurant from them.
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Who we help
Independent restaurant operators who've outgrown their bookkeeper — or themselves.
We know what that feels like. We've run the restaurant, worked the line and the now handle the books. You get clean, operator-readable financials and forward visibility, and when you grow, raise capital, open units, or prepare for sale, we have the financial team and experience to stay with you.
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Process
From messy to clear in 30 days.
Switching bookkeepers feels risky. Here is exactly how we make it painless.
STEP 1.
Diagnose
We review your books, your POS setup, and your chart of accounts — then tell you what’s broken, what’s missing, and what it’s costing you. You get the findings whether or not you hire us.
STEP 2.
Clean Up
We fix the historicals, rebuild your chart of accounts around how a restaurant actually runs, and integrate your POS — typically inside 30 days, without disrupting service.
STEP 3.
Weekly Rythm
Bank and POS reconciled every week. Reporting on the cadence your service level sets — up to a weekly P&L. A monthly close you can plan around. You see last week before you repeat it.
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Features
Explore every bookkeeping feature.
A closer look at what restaurant-specific bookkeeping actually includes.
Weekly Rhythm
Bank and POS activity reconciled every week, with P&L reporting up to weekly depending on your service level. You see last week’s mistakes before you repeat them — not three weeks into next month.
Restaurant Chart of Accounts
Built from how operators actually think. Prime cost separated, food and beverage split properly, comps and voids tracked as line items — not buried in a single category.
Vendor Management
Bill pay, vendor onboarding, and AP reconciliation handled in-house. We catch double-billing, vendor price drift, and missed early-pay discounts — the operational tells that drain cash without anyone noticing.
Sales & Meals Tax Across Jurisdictions
Multi-state and multi-jurisdiction sales tax filed on time, every time. We handle the rate calculations, the local filings, and the month-end reconciliation — so you don’t get a surprise notice in March.
Cash Position Reporting
A 13-week rolling cash forecast, updated weekly. You see the shortfall four weeks before it becomes a crisis — with time to act on it, not just react to it.
Payroll Integrated with POS
Payroll reconciled directly against POS hours and tip pools. We catch the math errors before they become wage-and-hour problems — and we integrate with Toast, Square, Restaurant365, and most major restaurant payroll systems.
Operator-Readable Reporting
Reports written for operators, not auditors. Plain-language commentary on what changed, what’s working, what isn’t, and what to watch this week. The P&L answers questions instead of raising them.
Direct Line to a Real Person
Email, phone, or text — answered by the same team that closes your books. No offshore queue, no junior analyst, no ticket system. You ask a question, you get an answer from someone who knows your business.
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What we fix
Every operator we work with has hit at least one of these. Most have hit several. They aren't nine different problems — they're the same problem, nine different moments.
Challanges we solve:
- Cash flow that surprises you, not the other way around
- A bank or lender package that doesn't tell the story your operation deserves
- Capital decisions made on instinct without the numbers to back them
- A second location that's bleeding the first one dry
- Investor or partner conversations you don't feel ready for
- Tax bills that arrive without warning in April
- A board or partners asking questions you can't answer with confidence
- An exit you're thinking about but haven't started preparing for
- Reporting that arrives too late and explains too little
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FAQ
Frequently Asked Questions
How fast can you take over from my current bookkeeper?
Most onboardings run about 30 days. We clean up the historicals, integrate your POS, set a restaurant-specific chart of accounts, and deliver your first clean close — without disrupting service. We coordinate the handoff so nothing falls through the cracks.
My books are months behind. Is that a problem?
No — it’s how most engagements start, and there’s no shame in it. Restaurants are hard. Catch-up work is scoped into the first 30–60 days: we rebuild the historicals, fix the misclassifications, and get you to a clean baseline before the weekly rhythm begins.
How often will I get financial statements?
That depends on the service level you choose. Every engagement includes weekly bank and POS reconciliation; reporting runs from a monthly close up to a weekly P&L with prime cost broken out, delivered with short commentary in operator language. Close timing also depends on your inputs — we can’t finalize the books before your inventory counts come in — so we build the close calendar around how your operation actually runs.
Which systems do you work with?
Toast, Square, Restaurant365, MarginEdge, and QuickBooks Online, plus most major restaurant payroll providers. We work in your existing stack — you won’t have to switch systems or rebuild your back office to work with us.
Keep exploring:
Your first clean close is about 30 days away.
Book a 20-minute fit call. No pitch — you’ll leave knowing the three things we’d fix first.
